Position: Assistant Program Director, Compass Children’s Center
Organization: Compass Family Services helps homeless families and families at imminent risk for homelessness to achieve housing stability, family well-being, and self-sufficiency. We are the access point for any SF family facing a housing crisis and our services include shelter, transitional housing, rental assistance, early childhood education, mental health support, in addition to a broad spectrum of counseling, parenting education, prevention, and support services.
Program: Compass Children’s Center is a nationally accredited enriched early childhood education center with a curriculum tailored to meet the specific needs of children living in extreme poverty and homelessness. The Center serves 70 children, ages 0-5, and their families each day, and addresses the social, emotional, cognitive, and physical development of the children, as well as the functioning and well-being of the families.
Reports To: Compass Children’s Center Program Director
Organizational Core Competencies:
∙ Committed to diversity, equity, inclusion, and belonging
The Assistant Program Director assists the Program Director in the management and day-to-day operation of the program site, including but not limited to administrative duties, fiscal responsibilities, funder reporting, safety and health, program development, implementation, supervision and evaluation, supervision of staff as a means to reflect the vision, mission and goals of the organization. Specific job responsibilities include:
∙ Prepare monthly, quarterly and annual reports for government funders, as needed.
∙ Enroll and certify families for CDE and childcare food program programs by collecting, verifying and maintaining documentation to meet state income and eligibility requirements, and ensure that client files are in compliance, up-to-date and include all forms as required by CDE, CACFP, Community Care Licensing and other government funders.
∙ Prepare for contract and licensing reviews, audits and visits in accordance with city, state and federal regulations and guidelines.
∙ Oversee the Child and Adult Food Program (CACFP) by placing monthly orders with food vendor, preparing monthly fiscal reports, monitoring compliance with food program guidelines and reviewing menus and portions.
∙ Attend meetings and trainings as required by city and state agencies.
∙ Maintain and update the eligibility list using Early Learning San Francisco (ELSF), add new families to the list, and recruit new families using ELSF.
∙ Review and authorize timesheets for assigned staff and foster grandparents.
∙ Perform bookkeeping duties by collecting and recording parent fees and donations, and maintaining, distributing and reconciling petty cash.
∙ Oversee daily attendance, absences, and electronic parent sign-in and sign-out.
∙ Interact with parents to keep them informed, answer questions and address concerns verbally.
∙ Oversee some volunteers and supervise coordination of in-kind donations.
∙ Work collaboratively with program staff and consultants as well as with other Compass programs and other external stakeholders.
∙ Be familiar with the Center’s emergency procedures and update safety information as needed.
∙ Assume authority in an emergency when the Director is not on-site.
∙ Purchase supplies as needed.
∙ Supervise part-time Kitchen Aide.
∙ Supervise full-time Front Desk Receptionist.
∙ BA/BS preferred
∙ Must have a minimum of three (3) years’ experience with children age 0-5
∙ Bilingual Spanish required
∙ Familiarity with Title V programs and early childhood education in SF
∙ CPR/First Aid certified
∙ Comfortable working in a non-profit setting serving low-income and high-risk families
∙ Proven ability to work effectively with adults and children from diverse cultural and linguistic backgrounds
∙ Must have a minimum one (1) year administrative experience
∙ Demonstrated written and verbal communication skills
∙ Possess good computer knowledge and skills in Internet Explorer, Word, Excel and Outlook
∙ Strong organizational skills
∙ Deep commitment to and demonstrated success discussing, integrating, and promoting diversity, equity, inclusion and belonging throughout a complex and dynamic organization.
Compensation and Benefits:
Compass Family Services offers a competitive wage and benefits package that includes employer-paid major medical, dental and vision coverage, long-term disability insurance, an employer-contributed retirement plan, and generous paid vacation, sick, and holiday leave.
Please send a detailed cover letter and resume to HR@compass-sf.org. Resumes sent without cover letters will not be considered. No phone calls please. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
We are an equal opportunity employer and actively seek to recruit a diverse workforce. Employees must embrace the idea that Diversity, Equity, Inclusion, and Belonging contribute to the success of our underserved communities, and therefore to shared prosperity in our city and region. Compass Family Services is committed to the continuous work of implementing specific actions that will disrupt systemic prejudice and improve equity across programs and departments, to become an example to partners who also believe in a culture of inclusion that leverages diversity.