Program Activities Assistant (San Francisco, CA)

$18.34 hourly
  • Catholic Charities
  • San Francisco, CA, USA
  • Apr 10, 2020
Part time - Permanent Entry Level Nonprofit-Social Services

Job Description

Catholic Charities SF, the not-for-profit service arm of the Archdiocese of San Francisco, is one of the Bay Area's largest human services organizations. Catholic Charities SF provides programs and services for 70,000 people in need within the three county regions of San Francisco, Marin and San Mateo Counties. Catholic Charities SF's programs include a full spectrum of services for families and youth, single parents, aging adults, persons living with HIV, refugees and immigrants, homeless and those at risk of being homeless, individuals with physical disabilities, and incarcerated adults and youth. In conjunction with Mercy/Charities Housing Inc., Catholic Charities SF is also a recognized leader in a not-for-profit housing development. 


  • In conjunction with the Activities Coordinator, oversees the daily operation of the center.
  • Ability to maintain confidentiality required.
  • Assist the Activities Coordinator in implementing a calendar of appropriate activities.
  • Assist in the Coordination of para-transit and other participant transportation.
  • Under the supervision of the Program Director, ensures compliance with all regulatory agencies, i.e. OOA, On-Lok 30th Street Senior Services, Nutrition Program, Health Department, Fire Department, Community College District, EOC, San Francisco Food Bank, Para transit, etc.
  • Prepares and update monthly reports and maintain a record keeping system for regulatory agencies.
  • Interact closely with other agencies for information and referral exchange.
  • In conjunction with the case managers, meet special needs as they arise for individual seniors regarding medical, legal, or housing assistance.
  • Work with Program Director as requested to plan special programming and fundraising.
  • Assist in the recruitment, training and supervision of volunteers and interns for program operation, translation and outreach.
  • Attend meetings and training programs, as requested.
  • Move furniture and equipment, and perform general clean up.
  • Assist in the oversight of the facility; upkeep and supplies. 
  • Oversees kitchen operations in collaboration with Nutrition Site Manager.   
  • In conjunction with the Activities Coordinator, coordinates volunteers work and activity schedules.
  • In the absence of the Activities Coordinator, provides coverage as needed.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience
  • AA or Bachelor’s Degree in social services preferred, or a minimum two years’ verifiable work experience in a community-based social service setting.
  • Leadership abilities, teaching experience, ability to take-charge and/or make decisions as needed

Knowledge, Skills & Abilities
  • Knowledge of structure and content of services to seniors.
  • Ability to work as a member of a team.
  • Ability to plan and lead group activities.
  • Knowledge and experience in areas of arts and crafts, music, poetry, cooking, exercises, gardening, etc.
  • Promote a positive professional and organizational image in the community.
  • Solid written and verbal communication skills.
  • Excellent interpersonal skills.
  • Computer literacy.
  • Second language skills in Mandarin/Cantonese, or Tagalog highly desirable.
  • Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.

Council on Accreditation (COA) Roles
  • Is responsible for accurate and timely data entry that aids Performance and Quality Improvement (PQI) reporting and case record reviews.
  • Is responsible for accurate and timely submission of case records.
  • Serves on a quarterly case record review committee for Performance and Quality Improvement (PQI) reporting.
  • Serves on department or program Performance and Quality Improvement PQI Committee responsible for monitoring goals and reporting.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • Frequent bending, standing, stooping, kneeling, reaching, twisting, and walking.
  • Frequent lifting, pushing, and pulling.
  • Frequent repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
  • Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.
  • Driving is not required for this position.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • May include contact with clients with mental health issues who demonstrate behaviors such as use of profanity, shouting, running away, self-harm and violence.
  • The worker is occasionally exposed to cleaning products.
  • The worker is occasionally exposed to perfume or scents in personal care products used by employees, clients, and visitors.
  • The worker is regularly exposed to arts and crafts supplies that may contain an odor such as non-toxic paint, glue, permanent markers, dry erase markers and crayons.
  • The worker is occasionally exposed to latex, bleach solution, cigarette smoke, and animals for pet therapy projects.
  • The worker is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases or poor ventilation.
  • The worker is subject to noise: Noise level in work environment can be moderate to excessive.
  • The worker is subject to outside environmental conditions: No effective protection from weather.
  • The work environment includes traveling using various modes of transportation.

 DISCLAIMER:  The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

CATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Department or Program: OMI Senior Center
This is a non-management position
This is a part time position
Union status: Union
Fingerprinting clearance: Required
TB Screening: Required
First Aid Certificate: Standard First Aid required